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Board Meetings

COTA Board of Trustees

Overview

The COTA Board of Trustees meets every month throughout the year except August.

All board meetings are open to the public. Meetings are held in the William G. Porter Boardroom at 33 N. High St., Columbus, OH 43215.

The Board Chair shall have the discretion to recognize special speakers, public officials and guests to speak without a time limitation prior to the public comment period.

Public comments will be allowed at the beginning of each COTA Board meeting prior to the discussion of the COTA Board agenda items. People wishing to address the Board should sign in with the Assistant Secretary prior to the commencement of the meeting.

Special Notifications

A special meeting of the Strategic and Operational Planning Committee has been scheduled for 9:30 a.m. Monday, Nov. 26 in the William G. Porter Boardroom, 33 N. High St. Columbus, OH 43215. 

The COTA Board of Trustees has scheduled a board retreat on Wednesday, November 28, 2018 from 9:00 a.m. to 4:00 p.m. at the Columbus Metropolitan Library – Main Branch. 

The purpose of this retreat is to discuss the board governance structure and strategic plan framework to guide future growth and development.

The Performance Monitoring/Audit Committee meeting originally scheduled for 2 p.m. Wednesday, Dec. 6 HAS BEEN RESCHEDULED for 2 p.m. Tuesday, Dec. 5, 2018.

2018 Board Meeting Schedule

January 9

3 p.m. – Strategic and Operational Planning Committee

January 10

8:30 a.m. – External Stakeholder Relations Committee

January 17

2 p.m. – Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

The January 17 Governance Committee meeting has been rescheduled for Friday, January 19, at 9:30 a.m. in the William G. Porter Boardroom, 33 N. High St. Columbus, OH 43215. 

January 19

9:30 a.m. – Governance Committee (General Purposes)

January 24

8 a.m. – Board of Trustees

February 6

3 p.m. – Strategic and Operational Planning Committee

February 7

8:30 a.m. – External Stakeholder Relations Committee

The External Stakeholder Relations Committee Meeting originally scheduled for February 7 has rescheduled for Wednesday,  February 21, 2018 8:30-10 a.m.  in the William G. Porter Boardroom, 33 N. High St. Columbus, OH 43215.  (General Purposes)

February 19

9 a.m.-Selection Committee

A special meeting of the Selection Committee will be held  on Monday, February 19, 2018 – 9:00 a.m. at BeecherHill -250 S. Civic Center Drive, #100. The purpose of the meeting is to consider the appointment,  employment or compensation of a public employee pursuant to Ohio Revised Code 121.22(G)(1).

February 20

2 p.m. – Performance Monitoring/Audit Committee

3 p.m.-Governance Committee

The February 20 Governance Committee meeting has been rescheduled for Monday, February 26 at 3:30 p.m. in the William G. Porter Boardroom, 33 N. High St. Columbus, OH 43215. (General Purposes)

February 21

8:30 a.m.- External Stakeholder Relations (General Purposes)

February 26

3:30 p.m. – Governance Committee (General Purposes)

February 28

8 a.m. – Board of Trustees

March 6

3 p.m. – Strategic and Operational Planning Committee

March 7

8:30 a.m. – External Stakeholder Relations Committee

March 14

3:30 p.m. – Selection Committee

A special meeting of the Selection Committee will be held at 3:30 p.m. Wednesday, March 14, 2018 in the William G. Porter Boardroom, 33 N. High St. Columbus, OH 43215. The purpose of this meeting is to consider the appointment, employment or compensation of a public employee pursuant to Ohio Revised Code 121.22 (G) (1).

4 p.m.-Board of Trustees Special Meeting

A special meeting of the COTA Board of Trustees will be held at 4 p.m. Wednesday, March 14, 2018, in the William G. Porter Boardroom, 33 N. High St. Columbus, OH 43215. The purpose of this meeting is to consider the appointment, employment or compensation of a public employee pursuant to Ohio Revised Code 121.22 (G) (1).

The March 23 Governance Committee meeting has been rescheduled for  Monday, March 26, 2018 -9:30 a.m. in the William G. Porter Boardroom, 33 N. High St. Columbus, OH 43215. (General Purposes)

March 21

2 p.m. – Performance Monitoring/Audit Committee

3 p.m.-Governance Committee

The March 21 Governance Committee meeting has been rescheduled for 9:30 a.m. Friday, March 23 in the William G. Porter Boardroom, 33 N. High St. Columbus, OH 43215. (General Purposes)

March 26

9:30 a.m. – Governance Committee (General Purposes)

The March 23 Governance Committee meeting has been rescheduled for  Monday, March 26, 2018 -9:30 a.m. in the William G. Porter Boardroom, 33 N. High St. Columbus, OH 43215. (General Purposes)

March 28

8 a.m. – Board of Trustees

April 3

3 p.m. – Strategic and Operational Planning Committee

The April 3 Strategic and Operational Planning Committee meeting has been canceled.

April 4

8:30 a.m. – External Stakeholder Relations Committee

April 18

2 p.m. – Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

April 25

8 a.m. – Annual Meeting of the Board of Trustees

Regular Board of Trustees meeting immediately following the Annual Meeting.

May 1

3 p.m. – Strategic and Operational Planning Committee

May 9

8:30 a.m. – External Stakeholder Relations Committee

The External Stakeholder Relations Committee originally scheduled for Wednesday, May 9-8:30 a.m. HAS BEEN RESCHEDULED.

This meeting will take place on Wednesday, May 16, 2018-1 p.m. in the William G Porter Boardroom. 33 North High Street. Columbus, OH 43221. 

May 16

The External Stakeholder Relations Committee rescheduled for Wednesday, May 16-1 p.m. HAS BEEN CANCELED.

2 p.m. – Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

May 23

8 a.m. – Board of Trustees

June 5

3 p.m. – Strategic and Operational Planning Committee

June 6

The External Stakeholder Relations Committee rescheduled for 8:30 a.m. Wednesday, June 6 HAS BEEN CANCELED.

June 18

3:30 p.m. – External Stakeholder Relations Committee special meeting

June 20

2 p.m. – Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

June 27

8 a.m. – Board of Trustees

July 10

3 p.m. – Strategic and Operational Planning Committee

July 11

The External Stakeholder Relations Committee rescheduled for 8:30 a.m. Wednesday, July 11 HAS BEEN CANCELED.

July 16

3:30 p.m. – External Stakeholder Relations Committee special meeting

July 18

2 p.m. – Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

July 25

8 a.m. – Board of Trustees

August 7

3 p.m. – Strategic and Operational Planning Committee

August 8

The External Stakeholder Relations Committee rescheduled for 8:30 a.m. Wednesday, Aug. 8 HAS BEEN CANCELED.

August 15

2 p.m. – Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

August 20

3:30 p.m. – External Stakeholder Relations Committee special meeting

September 5

The External Stakeholder Relations Committee rescheduled for 8:30 a.m. Wednesday, Sept. 5 HAS BEEN CANCELED.

September 11

3 p.m. – Strategic and Operational Planning Committee

September 17

The External Stakeholder Relations Committee special meeting rescheduled for Sept. 17 HAS BEEN CANCELED.

September 19

2 p.m. – Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

September 26

8 a.m. – Board of Trustees

October 2

3 p.m. – Strategic and Operational Planning Committee

October 10

The External Stakeholder Relations Committee rescheduled for 8:30 a.m. Wednesday, Oct. 10 HAS BEEN CANCELED.

October 15

3:30 p.m. – External Stakeholder Relations Committee special meeting

October 17

A special meeting of the Board of Trustees has been scheduled for 3 p.m. Wednesday, Oct. 17. 

The Governance Committee meeting scheduled for 3 p.m. Wednesday, Oct. 17 has been rescheduled to 3:30 p.m. Wednesday, Oct. 17. 

2 p.m. – Performance Monitoring/Audit Committee

3:30 p.m. – Governance Committee

October 24

8 a.m. – Board of Trustees

November 6

3 p.m. – Strategic and Operational Planning Committee

November 7

The External Stakeholder Relations Committee rescheduled for 8:30 a.m. Wednesday, Nov. 7 HAS BEEN CANCELED.

November 8

2 p.m. – Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

November 14

8 a.m. – Board of Trustees

November 19

3:30 p.m. – External Stakeholder Relations Committee special meeting

November 26

9:30 a.m. – Strategic and Operational Planning Committee

A special meeting of the Strategic and Operational Planning Committee has been scheduled for 9:30 a.m. on Monday, Nov. 26. 

November 28

9:00 a.m. – Board of Trustees Retreat

The COTA Board of Trustees has scheduled a board retreat on Wednesday, November 28, 2018 from 9:00 a.m. to 4:00 p.m. at the Columbus Metropolitan Library – Main Branch. 

The purpose of this retreat is to discuss the board governance structure and strategic plan framework to guide future growth and development.

December 4

3 p.m. – Strategic and Operational Planning Committee

December 5

The External Stakeholder Relations Committee rescheduled for 8:30 a.m. Wednesday, Dec. 5 HAS BEEN CANCELED.

2 p.m. – Performance Monitoring/Audit Committee

December 6

2 p.m. – Performance Monitoring/Audit Committee

The Performance Monitoring/Audit Committee meeting originally scheduled for 2 p.m. Wednesday, Dec. 6 HAS BEEN RESCHEDULED for 2 p.m. Tuesday, Dec. 5, 2018.

3 p.m. – Governance Committee

December 12

8 a.m. – Board of Trustees

December 17

3:30 p.m. – External Stakeholder Relations Committee special meeting

2019 Board Meeting Schedule

January 9

9 a.m. – Strategic and Operational Planning Committee

January 14

3:30 p.m. – External Stakeholder Relations Committee

January 16

2 p.m.- Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

January 23

8 a.m. – Board of Trustees

February 6

9 a.m. – Strategic and Operational Planning Committee

February 11

3:30 p.m.- External Stakeholder Relations Committee

February 20

2 p.m.- Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

February 27

8 a.m. – Board of Trustees

March 6

9 a.m. – Strategic and Operational Planning Committee

March 11

3:30 p.m. – External Stakeholder Relations Committee

March 20

2 p.m.- Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

March 27

8 a.m. – Board of Trustees

April 3

9 a.m. – Strategic and Operational Planning Committee

April 8

3:30 p.m.- External Stakeholder Relations Committee

April 17

2 p.m.- Performance Monitoring/Audit Committee

3 p.m. – Governance Committee

April 24

8:00 a.m. – Board of Trustees

May 1

9:00 a.m. – Strategic and Operational Planning Committee

May 13

3:30 p.m.- External Stakeholder Relations Committee

May 22

8:00 a.m. – Board of Trustees

June 12

9:00 a.m. – Strategic and Operational Planning Committee

June 17

3:30 p.m.- External Stakeholder Relations Committee

June 19

2:00 p.m.- Performance Monitoring/Audit Committee

3:00 p.m. – Governance Committee

June 26

8:00 a.m. – Board of Trustees

July 10

9:00 a.m. – Strategic and Operational Planning Committee

July 15

3:30 p.m.- External Stakeholder Relations Committee

July 17

2:00 p.m.- Performance Monitoring/Audit Committee

3:00 p.m. – Governance Committee

July 24

8:00 a.m. – Board of Trustees

August 14

9:00 a.m. – Strategic and Operational Planning Committee

August 19

3:30 p.m.- External Stakeholder Relations Committee

August 21

2:00 p.m.- Performance Monitoring/Audit Committee

3:00 p.m. – Governance Committee

August 28

No Board

September 4

9:00 a.m.- Strategic and Operational Planning Committee

September 9

3:30 p.m. – External Stakeholder Relations Committee

September 18

2:00 p.m.- Performance Monitoring/Audit Committee

3:00 p.m. – Governance Committee

September 25

8:00 a.m. – Board of Trustees

October 2

9:00 a.m.- Strategic and Operational Planning Committee

October 14

3:30 p.m.- External Stakeholder Relations Committee

October 16

2:00 p.m.- Performance Monitoring/Audit Committee

3:00 p.m. – Governance Committee

October 23

8:00 a.m. – Board of Trustees

November 6

9:00 a.m. – Strategic and Operational Planning Committee

November 11

3:30 p.m.- External Stakeholder Relations Committee

November 13

2:00 p.m.- Performance Monitoring/Audit Committee 3:00 p.m. – Governance Committee

November 20

8:00 a.m. – Board of Trustees

December 4

9:00 a.m. – Strategic and Operational Planning Committee

December 9

3:30 p.m.- External Stakeholder Relations Committee

December 11

2:00 p.m.- Performance Monitoring/Audit Committee

3:00 p.m. – Governance Committee

December 18

8:00 a.m. – Board of Trustees

Board Meeting Archives

COTA policy requires the permanent retention of board meeting minutes. To view  minutes previous to 2014, please contact customer service and file a public records request.
2014 Schedule and Minutes
2015 Schedule and Minutes
2016 Schedule and Minutes
2017 Schedule and Minutes
CEO Selection Committee Minutes